Auto-Create 100s of Custom Designs using “Variables” in Photoshop!
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Video Title: Auto-Create 100s of Custom Designs using “Variables” in Photoshop!
So let’s say you have a company of a thousand employees and even if you don’t have it may god bless you with one and i’m sure you can do it if you want to do it all right and you have the job to create a thousand business cards for each and every employee
Now the names will be different in every business card if the business card has a placeholder for photo the photos would be different right so as a professional graphic designer to save time let’s say you created a business card template now even if you have a template you would have to
Open up the template add the photo of that person add the name of that person add his or her details or address or phone number and then export it and you would have to do the same for every thousand employee and it’s gonna take you a very long time right
We don’t have to take that route because photoshop has a feature called variables what variables allows you to do so let’s say you have a list of names in an excel sheet and you have the contact details and you have all the photos of all of the employees in a directory
You can program photoshop to automatically pick up the name pick up the details and also pick up the photos and automatically create those thousand business cards same goes with id cards let’s say you are the principal or the graphic design department head of a school and you have to create
4000 id cards for all of your students you can use the same technique right here or even if you’re a photographer you’re creating an album and every page has a photo with a quote on it so you create a template photoshop will automatically pick up the quote
Pick up the photo or pick up any text it you want automatically and create the entire album for you even if it has a million photos that is the beauty of using variables in photoshop in this video we can learn all about variables how to use them how to create
Data how to create the template and everything you might need to know so without any further ado let’s get started Before we begin i have an important announcement for you my friend and that is please do watch the video till the end because in the end i have some important warnings or things you need to look out for for this technique to work there are certain points
That you need to keep in mind certain rules that need to be followed for this to work and i’m going to cover that in the end so please do watch it even if you skip till the end i don’t mind it but don’t miss those points all right let’s get
Back to the video back in the brilliant world of photoshop and working with variables includes four steps and before we jump into the first step step number zero is work in the same folder have the template the details the images all in the same folder for everything to work smoothly and keep
Things organized right so here i have a folder i already made a template i’m going to share you the details of the template but right now let’s take a look at the folder so here i have my folder called variables doesn’t matter what the name of the folder is in that folder
I have the photo of all of my employees not all of them are real employees and then i have the template for my business card and i have the business card details which has the name the phone numbers or whatever you want to have it in the details
You can have it right in here in the same folder right this is also to keep it organized and for things to work smoothly if there are certain things on different folders like the templates on different folders images on different folders then it can get very tricky to work with variables
All right to keep it simple just have it on one folder now let’s move on to step number one step number one is simply creating the templates i already have a template for you let me take you through it it’s very simple doesn’t have to be complicated
Also if you want to download templates from the internet you can do that as well so in the background i have a simple design right on top of that i have a placeholder for the image this is just a simple shape where we will place the image and clip to it all right
On top of that we have a badge let’s say you want this badge that says employee of the year and on certain business cards you don’t want this patch so i’m going to show you how to turn it on for certain business cards and turn it off for the other business
Cards all automatically then we of course have the first name and the last name then of course the designation and the website so in this business cards we will definitely change the first name and the last name and the designation and the visibility of the employee of the year
Badge and also not to forget we will be changing the profile photo so let’s bring in a photo and let’s see how it’s going to look before we finalize this template all right so i have a lot of photos so i’m just gonna drag and drop in my photo just right there
And make sure you size it properly also to make sure that your photos are set properly placed properly at least have the same aspect ratio it’s highly preferable all right so let me resize that according to that shape and then we can make it smaller make it just a little bigger
Than the shape just like this all right now we want to clip it to the shape we only want to limit it to that shape of the image placeholder so hold the all key or the option key and click on the line between these two layers of the image placeholder and the image
Layer click on it so it will be limited now you can press ctrl or command t and adjust it to your liking so this seems good to me i’m going to keep it this way to be able to replace an image or a pixel by a variable it has to be a
Pixel when it comes to images smart objects won’t work with variables so right click on the image and let’s click on rasterize layer and we’re going to name this image okay now if you want to stylize the image you can do that as well so click on the adjustment layer icon
And then choose solid color and probably i want to choose a dark blue color like this also i want to limit it to the image so hold the alt key or the option key click on the line between these two layers and let’s set the blend mode to lighten
Creates that nice look on top of that we’re going to create one more solid color adjustment layer and then we’re going to pick this pink color hit okay also we want to limit it so hold the alt key or the option key click on the line between these two layers
Change the blend mode to multiply just stylizes the image a little bit so i’m going to decrease the opacity of that one to probably 75 and decrease the opacity of the blue color to probably let’s go for 50. how do you feel about that that looks good very nice template also
One more essential thing to keep in mind that before you finalize this template make sure that the alignment of your text is set properly so right here if you double click on the t of the first name you will notice that the text is aligned to the left which is right
However if you see that the text is aligned to the center and you kind of moved it right there then the problem would be when the names are changed or replaced the text won’t be aligned anymore so let’s say you say to photoshop all right replace unmesh with another name and photoshop
Tries to replace it and this will happen see if it’s a short name see it’s not aligned properly if it’s a long name see again it’s not aligned properly see what’s happening right there so make sure that the name is aligned properly so in this case it would be aligned to
The left and then you might want to move it just like this so let’s type in my name right there there you go wonderful template just make sure everything is properly aligned and you’re ready to go step number two is simply setting up the data this is
Where you create the list of the names their details their images and also whether to include certain images or not so on and so forth this is where you just create the data which photoshop will use to create custom business cards custom pages custom design elements you
Get the point now you can type in the data in a program like microsoft excel or if you don’t have excel you can also do it in google sheets you can use any spreadsheet program so let’s say if you don’t have excel you can go to sheets.google.com it will open google sheets
And here you can start typing there are two formats that photoshop supports txt files and csv files so as long as your spreadsheet program can export in any one of these formats you’re good to go all right now let me take you through the sample data that i have typed in microsoft excel
All right if you have a close look i have the column headings separate columns and then i have the data right there the first column right here is simply the first name and if you look closely at all of the column headings i have typed them in lowercase and also
I have not added any space to keep things simple keep in mind whatever you type in the heading is case sensitive when you match this data with photoshop you have to be exactly typing whatever is in the heading back in photoshop so to keep things simple keep it lower case
Try not to add spaces and also some special characters are not allowed so keep that in mind this is simply first name where we have the first name data this is the last name data then we have the designation right here now this is essential we have this column called
Portrait where we link the images so in the same folder as the template we have the images right and every image has a name and an extension to it and this is normal right like i have my name right here unmesh tinder.jpg jpg you have to be
Very exact when you type in the data right there so if we go back to excel have a look first name on mesh last name dinda photoshop instructor portrait um dot jpeg you have to be very exact now then there is badge what is batch badge is simply for
The employee of the year badge this is the badge so you can decide which employees get to have the luxury of having that badge in their business cards so of course i want to have mine so this visibility supports only two values true and false if you want to make the badge
Visible have true if you don’t want to make the badge visible you guessed it keep it false so false is invisible true is visible once you’re done typing the data we need to export it so let’s go to file save as and we want to save it as text txt file tab delimited
Keep that in mind select that option if you’re using another spreadsheet program it doesn’t have this option you can also work with csv all right and i’m gonna save it in the same folder and let’s name this business card details one because i had already created details before so let’s not confuse it
Business card details one and let’s save it okay now we need to close it so here we have the details business card details one dot text we have the images in the same folder we have the template in the same folder if you open this text file you would
Notice that it is nothing but first name then there is tab then there is last name then there is tab then there is designation tab portrait tab badge you can also create a text file directly but it can get a little complicated and any mistake will not be tolerated with photoshop
Meaning it won’t work also when you’re working with data like this never keep a cell blank in between photoshop will show error for that if this is still not clear to you i would love for you to pause the video where we show the data look at the data how it is typed
And once you’re comfortable with it we can move forward to the next step the next step is simply linking the data now you need to link the data with that template so that photoshop can automatically customize it according to our list when it comes to variables you can change three types of things
Number one you can change the text number two you can control visibility whether a certain element is visible or not and number three is pixel replacement meaning you can replace images okay all right to link it all you got to do is to select any one of these layers it
Doesn’t really matter now go to image variables and then define defining is simply linking so from here you can select whatever layer you want so let’s choose first name what do you want to change right here what do you want to control i want to do a text replacement so check
Text replacement now right here what would you type whatever you typed as column heading makes sense so if we open this back in excel let me quickly do that look at the column heading for first name you have to have this exact thing right there this is case sensitive
All right so you can directly copy it from right here ctrl c and then come back to photoshop type in right there first name done let’s come to last name i know what this is so just check text replacement let’s type last name make sure whatever you type
Is the same as the column heading in your data right there okay now let’s go back to photoshop so you want to replace last name with whatever is in the last name column that’s what it is and you want to replace the first name layer with whatever there is
In the first name column right here okay make sense now let’s open back for rosha and let’s go to designation also in here we want text replacement so we will check right here and we will type designation just make sure spelling and everything just has to match with that of the data designation
Everything in the designation level will be replaced by these designations then you have the portrait for the image replacement so let’s go back this is critical so let’s go to image not the image placeholder you want to replace the image have a look we want to replace
This image of my face right there with different images all right image here we want pixel replacement so let’s check pixel replacement what are we gonna type right here any guesses let’s see the data for the images the heading is portrait so we will just copy this
And type in right over there paste it right over there all right now when you place an image how do you want photoshop to place it do you want the images to fit so when the image fits it will fit to the bounding box and let’s say
If you have a square image already in there like in this case and one of the employees images is very wide if you choose fit it will fit in that square box leaving certain spaces okay if you choose fill it will fill that box but it might
Add some crop to it if you want to understand how this will work just look at the example right there if you choose fit see what happens the image fits and might lead to some gaps at the top and the bottom if you choose fill it will fill the entire thing so
I’m going to just leave it to fill because all of my images are square so it just won’t matter so just choose fill you can also choose as is so it will just preserve the original size of the image or you can choose confirm which will just stretch it
To fit it to that bounding box so i’m just gonna choose fill and you can also choose clip to bounding box what will happen is if you check that any area that is leaking that would be just cropped out all right it doesn’t matter in this case because we are
Already applying that as a clipping mask in a placeholder right so it doesn’t matter just make sure that the name is same as the column heading all right let’s come to the badge which is employee of the year right in here we can control the visibility whether this is visible or not
So let’s check visibility and the name will be guess what let’s see the data again badge right so just type the same thing right over here b a d g e all right so now my friend the variables are defined now it’s time for us to import
The data that we have so right now let’s close the excel if it’s open photoshop will show an error so let’s close it i don’t want to save any changes because i didn’t make any changes now click on next you can click on next or you can just simply click on ok
And then go to image variables and choose data sets if you didn’t do that no problem at all if you were already in the last page where you have defined the last name first name designation and you can clearly tell that by that asterix mark right there after
You have defined all of this you can simply click on next it’ll take you to data sets or another way is you can click on the drop down and choose data sets simple stuff now we have to import that data so simply click on import and choose
Select file and here just locate that data file which is business card details one let’s load that set it to automatic you can also set use first column for data set names check that what will happen is if it’s unchecked each data will be
Named as data set 1 data set 2 data set 3 it will make it a little difficult to navigate so keep that checked by the way first let me show you what happens if you keep that unchecked so if this is unchecked let’s leave the encoding to automatic hit
Ok now you have data set 1 make sure preview is checked then if you scroll through the data sets see what happens so this is the first set of data which is simply unmeshed in the photoshop instructor and employee of the year is visible and
My image is there click on the next one data dataset two that’s my mother by the way she is the ceo of fix imperfect i made her the ceo all right there you go it’s her image her name and she doesn’t have the employee of the year month because she’s the ceo
Employee of the year badge sorry the next one is my father president of fixing perfect then we have some stock photos from the internet by the way congratulations to nakagawa kauri for becoming the employee of the year again and then we have lots of different data sets isn’t that amazing now you can
Scroll through the data sets now i think photoshop has crashed right now i’m so sorry you know that’s the issue with newer version of things and that’s why i always keep an older version to keep it company if i’m doing something serious some commercial work you know trust the version which
Is a little older anyway that gives me the opportunity to show you what happens if you keep the check box checked where it says use the first column as data set names so again i’m going to click on import select the file and business card details one
Let’s load it if we keep this checked use first column for data set names and hit ok instead of saying data set 1 data set 2 it uses the first name as the data set name so this is on mesh if we scroll through just make sure
Preview is checked to see the preview there’s my mother father jane nakagawa right different names now it’s time for us to move on to step number four which is simply running the export so let me come back to my name right here and just hit okay for now
All right all you’ve got to do to export all the different data sets is very simple go to file right export choose data sets as files that’s all you gotta do now in here you can choose a folder where you want to save it so i’m gonna
Click on select folder and i’m gonna create a folder right here called business cards all right now inside that folder let’s open that folder and choose select folder this is the folder where we want to save it now you have the option to save individual data sets so if you want to
Test it you can choose one of these names and then you know save it and test if it works right or not you already saw the preview it’s perfect you want to choose all data sets it’ll just export all of the data sets so you can have thousands and millions
Of names right here now how do you want to name each business card so you can choose a document name for each one of them you can also have a data set name so i can have the data set name as the first part of the name
And the second part of the name we can have a data set number one two three four right the first one second one third one fourth one that will just keep it organized and you can customize this according to your wish absolutely file extension psd is fine small psd that’s okay
You can also save a mac os version of it if you’re working on a mac os windows will be one of the check boxes so you can keep them checked keep them unchecked absolutely up to you and then once you are ready all you gotta do is just
Hit ok get ready to heat up your computer wow i gotta say it did that in an instant so let’s open that folder we have the business cards folder right there let’s open that and here we have all the business cards so maishwan sunita to santanu3 piers9
Right different names and they have been numbered sequentially all right so if you open each and every one of them let’s open kyla see it’s his business card right there now you must be wondering all of this is in photoshop document what if i want tiffs of these what if i
Want jpegs of these well that’s simple too you can simply run the image processor in photoshop so you can open up photoshop then you can go to file scripts image processor you can select that folder click on the second option where you get to select the folder click on select folder
Select the folder business cards select the folder all right do you want to save it in the same location or a different location so you can choose that so i want to save it in the same location now do you want to save it as jpeg or psd or tiff that’s
Up to you you can run an action to them if you want to so i’m just going to save it as jpeg just to show you just to save a little time and click on run and all of those images would be opened one by one and converted
To jpeg if you’re into that or tiff whatever format you choose so now when you open that folder you would notice that there’s another folder inside it called jpeg and it has jpeg converted versions of all of them so you can have a preview folder for it if you want so that’s all
About it for variables in photoshop i hope this video made sense to you just to give you a quick little recap step number one set up the template create the template very simple step number two is create the data set up the data as simple as that so you can create that in
Microsoft excel google sheets or any spreadsheet application anything that can export a text file or a csv file once you have the data set up and exported then you gotta link the data in photoshop by going to image variables define define the variables select each and every layer
And type in the heading of each column choose what option you want to change for instance if you want to replace the text choose text replacement if you want to control visibility check visibility if you want to do pixel replacement check pixel replacement all right make sense so once you have defined everything
You need to go to data sets import the data that you just exported from excel or any other application spreadsheet application and then just go through some data right check the preview go through some data see if everything is working once everything is working we can move to step number four which is
Run the export all you gotta do is to go to file export data sets as files you can set the names of the file in any which way you want and then run the export photoshop will do the rest automatically now i did promise you some important points to keep in mind
For all of this to work some of these are very important warnings point number one have the image and the template in the same folder preferably have everything in the same folder for things to work smoothly and have things organized if you don’t have the template and the images in the same folder
And if you type the image name dot jpg or whatever extension there is it won’t be able to find it now there is a way you can definitely type in the image location in your computer but that can get complicated all right so have them in the same
Folder point number two incomplete data set will not work so let’s say you’re typing the data and in one of the sets you didn’t type in the last name photoshop would not respond to that data set it will show an error do not leave it blank have something have anything inside that
Blank but have something point number three when you are adding images have the right extensions to that so if the image has an extension of dot jpg have dot jpg right there don’t forget to add the extension in the data if it has jpeg have jp g
Right there in the data keep in mind extensions are important point number four variable names should be exactly the column headings of the data remember just as in first name layer once we selected first name layer in the define variables dialog box and when we were typing the name of the variable
We have to type in the exact same thing that’s in the column heading of that data in the variable box okay so to keep things simple avoid adding a lot of characters avoid adding a lot of upper cases and lower cases i just use lower cases right there with
No spaces with no underscores nothing complicated simple lowercase headings last but not the least point number five there are three types of variables always remember three types of variables number one is text replacement where we can change the text of the first name and the last name or
Changed any text right number two is pixel replacement where we replace and change the images just as we did with the profile photos of different employees number three is visibility you can control visibility with variables whether certain things are visible or not for instance in our example
We made employee of the year visible in certain cases and not visible with other employees and we can control that by using the values true and false true for visible false for not visible i hope this video made some sense to you it was a little tricky
But i hope now you understand how variables work i tried my best to make it as simple as possible for you if it is still not clear just pause and watch the video of how data is typed how things are linked and i’m sure you are amazing enough to master it in no
Time actually it took me a lot of trials and errors and head scratching to figure it out but i know you are way more intelligent than me thank you so much for watching this video i would like to take this moment to thank all these nice and amazing people
For helping me keep vixen perfect free for everybody forever thanks again i’ll see you in my next one till then stay tuned and make sure that you keep You let creating slip out of control
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I never knew Photoshop could do this. Always learn new things here! I know this is a Photoshop tutorial, great to learn all the features and how to use them, and it can be really useful in some cases. I just need to say, if you are already in the Adobe Cloud, for most projects, InDesign makes this all a bit easier.
Very well explained video I am trying to do this task but no one explained like you
First of all, thank you so much for this tutorial! Well explained and straight to the point.
Then to my question: How can you use your blending modes like strokes or outer glow on your variable images? I have followed your tutorial but the blending modes on the variable image not apply to the new images from the batch. Or am I doing something wrong? Much appreciated .
The best ever!
Thank you for doing the Lord's work! I had no idea how I was about to put 250 individual names on a design I made in photoshop. I think you may have quite literally saved my day! (I'm sure it would have taken me hours to do manually)
Thanks for shaving dozens of hours off our annual event production work <3
What about exporting as png
What if the name is too long? Is there a way to automatic shrink the text to fit within the area?
I sometimes see "Could not parse the file contents as a data set. There were not enough names in the first line of the text file. What could be the problem?
Perfectly explained video.Thank you so much dear. I have a small query, I have been struglling with this for a long. Is there a way to export the datasets back to csv or txt from photoshop?
Please find sometime to respond.
thanks and in advance.
this was just the video i needed
I love it, but I needed to export .png files at the end, so I am stuck again? Any helpful info, please, anybody?
I'm setting up a number of T-shirt mock ups and need to place my images in a smart object that when saved, will clip the image to the angle and form of the shirt. I am wondering if I need to do anything different to make sure all the images are saved properly. I see that Unmesh is using a smart object for the Employee of the Year badge, but the use of smart objects is about the only subject he didn't address in this video.
Some heros doesn't wear cape
Thanks!
this was very helpful
how do I use it to export .png format?
Sir how to contact you
thank you so much for this. this week i was asked to make postcards. i work for 5 brands. and everyone wanted one for each of the locations they work for. for one brand alone i counted 43 versions. i was about to cry because they wanted it done this week! i even made a hidden layer of variable text just for the file names. worked like a charm and my computer didnt even blow up!!
I want to ask you about what if the image needs to be rotated? I have tried this for multiple images and didn't take the rotation .. is there any way to replace the images with the exact same rotation?
please answer …